Figure Skating On-Site DVD Setups

For starters I’d just like to mention that I am new to the video world as I have been strictly a photographer for sporting events.

With that said, I have run into quite the situation. Each year I cover 2 figure skating events and one of those event board directors asked me to offer on-site DVD’s for each competition. My first response was “that isn’t what I do” and they kept asking. So finally I told them I would look for someone or look into it myself.

Fast forward a little bit: No one in my area (that I can find through any resources) can help with this event. It’s quite surprises but everyone wanted to shoot with a DSLR and well, I’m afraid of the rolling shutter issues.

What they are looking for is the ability to shoot the skaters performance and then offer a copy of their DVD on-site shortly after the performance.

Here was my thought process and I would love additional input and feedback.

Canon VIXIA HF G30 on a manfrotto tripod and fluid head to capture the performances. The performance will be recorded to a SDHC card (8GB or 16GB). I will have 5-6 SD cards with the camera.

The performance will be recorded in AVCHD. (This is where I am really debating on what to do. AVCHD or MP4)

Once the performance is complete (2-5 minute performance length) the camera operator will swap out cards. The card with the last performance will then go into a DVD recorder and the performance will be recorded on (2) DVDs. One of those DVD’s will be for backup sake and the other is for a potential client.

Once a group is done, a runner will take all of the DVD’s (usually no more than 5 competitors per group) to the sales table for purchase.

Can anyone give me some advice on this setup? It would honestly be amazing to shoot straight to a server and have clients purchase and access code for their performance but I just don’t see that being feasible right now.