Purchasing Software

In the beginning, purchasing software on a floppy, disc or dongle was the only option. The software was very expensive, but you owned it. You may have either purchased a computer or built one yourself, tailored to the specifications of that software, including the purchase of a specific operating system. The computer and software also worked great with your camera until you decided to upgrade that camera; now the software may not recognize the codec for the camera, but fortunately for you, the software manufacturer has posted updates online. Additionally, owning a physical copy of the software provided the benefit of being able to re-install the software when you made repairs or upgrades to your computer. Until recently, this was the model of licensing software that we all were familiar with.

Depending on the software title, your only choice may be a subscription service.

With the dawn of the digital download, software costs were supposed to decrease, but in most cases, the only real noticeable difference was the immediacy of obtaining the software. This was great if you needed a new piece of software to complete a project ASAP, but if you had any issues with your laptop or PC and needed to reload that software, you were on the phone with a help desk for hours.

Somehow, digital downloads evolved into a subscription-based model. Adobe was a pioneer in the model and has now completely eliminated outright purchases of most of their software titles. While people are scooping up existing copies of older Adobe titles, Adobe has proclaimed that they will only provide updates now for their cloud-based subscription software. If updates and customer support aren't important to you, you may want to join the ranks of those searching for Adobe CS6 on disc. Depending on the software title, your only choice may be a subscription service; however, if you want to outright purchase, this may be a great time to try a new, alternative title. [vm_ads:segment_break:1]

Subscription Service

While software manufacturers have tried to extoll the virtues of cloud-based subscription services, many believe the real reason for the shift is piracy, including using disc based single user software on multiple machines.

Adobe Creative Cloud and Media Composer licensing options
With that said, for many a subscription fee is more affordable than a large outright purchase — particularly on high end software such as the Adobe Creative Collection, Avid Media Composer or Autodesk Entertainment Creation Suite. Updates are automatic, which does save a considerable amount of time and troubleshooting particularly when your software no longer works because of a new codec.

Many of the subscription services require a minimum 12 month subscription, but if you only need the software for a specific project, a one year subscription may still be cheaper than an outright purchase. Some companies such as Adobe offer a higher priced monthly fee for a subscription without any monthly minimum contracts. The most important thing you should be asking yourself when considering a limited-time subscription is, “Will there be a need to be able to alter this project in the future?”

In the past, some editors would use their older systems for archival purposes. Typically, they would buy software, build a system to run it on and then in a few years, replace the whole computer and get new software because it was easier than trying to upgrade the old computer. The old computer and software still worked so they’d keep it around as a backup system or to do simple tasks on it to free up their newer systems. They could also access or update project files on that older system. You can’t do that with subscription-based software; older computers will be stripped of their software when the new ones arrive. 

There are some potential downsides to subscription-based services that many have not experienced yet, such as what happens when the software company decides you need to upgrade to newer minimum hardware specs or a new operating system, and you’re not ready to make that purchase? Will you be able to access and alter older projects once the software has upgraded, particularly if you’ve had to upgrade your OS or computer hardware? There are many unanswered questions regarding subscription-based software that will only be clarified with time.

Subscription services are part of a new landscape that utilizes the cloud to host software and encourages users to also save content there. As we saw recently with the Sony hack, online files can be compromised. How sensitive are your client's files and projects? How vulnerable is your computer online? How effective is your virus protection and your firewall? Even though you may only have to go online once a month to update your software, for many editors having a computer online is a foreign and scary concept.

Know Before you Buy

Most software offers anywhere from a seven-day to a 30-day free trial. Some watermark your project or offer a limited tool set while others let you experience the complete package for free. If you can't decide during a free trial period if a piece of software meets your needs, a subscription might be a good option for you. Pay attention to the minimum subscription time to ensure that the trial is really cost effective. [vm_ads:segment_break:3]

Don’t Forget the Free Software

If the dilemma of whether to purchase or rent is confusing, there is an abundance of free software to cover everything from screenwriting to editing to visual effects and color correction. Now if there was only a free camera! Celtx, Lightworks and Blackmagic Design’s Fusion 7 and DaVinci Resolve Lite are great options if you can’t afford a subscription, although many award winning editors and VFX artist also love these titles — and they can afford to pay more! [vm_ads:segment_break:4]

Do the Math

In the end, it may come down to mathematics and economics.

Diagram showing Perpetual License vs Subscription prices and options.
You should always evaluate the outright purchase price for the software as opposed to renting it. How many months of renting would equal or exceed the purchase price?

If you’re a small production company that selects software to support the cameras you shoot with and purchases a computer to run that software, you may want to look at how often you upgrade your cameras to decide if a subscription or outright purchase is more cost effective for you. What’s important to note is that an outright purchase is a better option because, as long as you’re using the same cameras, your editing software should provide everything you need without updates, allowing you to use the same computer and editing software for as long as you use those cameras. However, if you want the latest bells and whistles from a VFX program that’s in the same software suite, you’re looking at frequent upgrades, in which case renting may be a better option.

For high-end software, if working on that platform is essential to you getting a job, a subscription may be the answer for you. Finally, it’s important to note that a few software manufacturers are providing a monthly installment plan toward a purchase; for example after 12 months of a fixed payment, you own the software outright. This truly seems to be the best of both worlds and perhaps more manufacturers will consider this option. [vm_ads:segment_break:5]

Sidebar

Suite for a Sweet Price

Bundling software at a value is not a new concept — Microsoft Office is a great example. Companies tend to bundle software that complement each other; case in point is Adobe Creative Collection. At first glance you might think, “Well, I only really need Premiere and maybe After Effects.” Purchasing these two subscriptions separately would cost almost the price of the full suite. For a little bit more, you can license some other wonderful software included in the suite that can become a handy tool for your production box such as Audition for more efficient audio cleanup or Dreamweaver to create your website or Photoshop to create an advertisement. If you buy a bundle, be sure to check out the extra software titles included; there's probably an unknown gem that can really increase your productivity or creative abilities.

W. H. Bourne is an award-winning director; her most recent film played at more than 40 film festivals, including international screenings.

5 COMMENTS

  1. Finally, an article written by someone who is apparently NOT being paid by Adobe to push their subscription licensing. This article is fair and balanced, and points out several topics that many users jumping onto the CC bandwagon haven't yet experienced or thought about – but they will. Adobe is counting on that, once they have you (and all your projects) committed to CC versions. Having spent a career in SW engineering, I see this as a boon to Adobe who, based upon the user forums, are using CC's user base as a beta test group. Adobe failed at innovation with CS4, 5, and 5.5, which is why many of us skipped them altogether and waited for CS6, and why Adobe has eliminated perpetual licensing completely – to force your hand.

     

    There are a few instances where renting SW might be beneficial, but by-and-large, in my experience in the SW industry, perpetual licensing will serve us better, as the author pointed out. A decade ago, there was a big push for 'application hosting', where you'd actually run the SW on a company's computer and you'd get only a screen grab from a 'thin' client. That never took off, especially when major corporations realized who had control of all their data and the vast, and very real, security concerns with any such 'cloud' solution. Adobe's model is different in that it lets you download the SW and run it on your own desktop. The only advantage to the user is a marginal cost savings if you're the type to upgrade every major release, and just absolutely can't live without the latest gadgets and features (i.e., you don't actually do much). The downsides are many, including a constant stream of new problems to debug (read the forums to see what I mean), new features to learn, adjusting your workflow, upgrading every project you've ever done in the past just so you can be certain you'll have access to them in the future, costly upgrades to your HW on Adobe's schedule, etc., etc. Will you have time to actually get anything done with all of that extra effort? Something to think about. If this wasn't all about SW slavery and Adobe's bottom line, then they could easily freeze a version every 12-18 months and sell it as a perpetual license, and have the best of both worlds. But then, that wouldn't be slavery.

  2. This was the worst thing for us as an educational institution. Instead of spending a thousands of dollars up front and having Adobe CS to use over a number of years, we would have to spend thousands per year for the site license. It’s obscenely more expensive – and shortsighted. Students would get used to working with the software and want to continue using it on their own (this is what Apple did back in the day through heavily discounted education programs). Now we’re riding out our current CS5 as long as possible before another program will take its place (BlackMagic???).

  3. Ahem…what about DAVINCI RESOLVE 12 OR LIGHT(for free) or HITFILM 3 EXPRESS (free) or HITFILM 4 PRO? These are two other great options for beginners and pros alike.

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